AR balance questions

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  • #189331
    john laclede
    Member

    Approximately 95% of returned AR receivable confirmations indicated customer owed a SMALLER balance than the amt confirmed. This is explaned by?

    Correct answer – Sales journal was held open after yr end. I choose “cash receipts journal was held open after year end”. I don’t understand how holding sales journal open would impact AR?

    Also, similar question:

    You were surprised to note that approximately 95% of returned positive accounts receivable confirmation requests indicated that the customers thought that they owed a LARGER balance than the amount that had been printed by your client on the confirmation. This might be explained by the fact that:

    correct answer – The cash receipts journal was held open after year-end.

    I am confused, can someone explain?

Viewing 3 replies - 1 through 3 (of 3 total)
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  • #613249
    Kimboroni
    Member

    In your first scenario, credit sales are being debited to AR and credited to Sales. If they hold Sales open past year end to get that number higher, then AR ends up being affected as well– they have to hold it open also so that things will still balance. You send the AR confirmations for the higher supposed year end number, and the customers (assuming they are paying attention to the date) give the answer of the true year end number, which is lower.

    In your second scenario, as customers are paying off their accounts, the entries are DR Cash, CR AR. Holding AR open means that confirmations sent out with the figure from the supposed year end will be lower than the true AR number, and the customer (again assuming they are paying attention to the date) know they hadn't paid their bill yet and report the higher number that they owed at true year end.

    Does that help?

    Edited to add: You can also jot down some actual numbers if that helps you think through it:

    Scenario 1

    Sales is held open to make it seem higher – confirms are sent out with these figures:

    AR 130,000

    Sales 130,000

    True figures at YE – customers confirm based on this:

    AR 100,000

    Sales 100,000

    Scenario 2

    AR is held open to make it seem like they aren't owed as much money and they have more cash – confirms are sent out based on this:

    Cash 160,000

    AR 120,000

    True figures at YE – customers confirm based on this:

    Cash 140,000

    AR 140,000

    (These aren't necessarily realistic numbers, but they are only meant to help simplify things. Sometimes it helps to think in terms of real numbers rather than just conceptually.)

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    #613250
    john laclede
    Member

    Thanks Kimboroni, I now understand the first scenario, but still having trouble understanding second scenario.

    #613251

    When the cash receipts journal is held open after year-end, some of January cash receipts will be included in the previous year records, and they will be credited to A/R, which will be reflected as less A/R balances as of Dec.31 compared to the customers' records.

    Far 83 (Jan 2014)
    Reg 90 (May 2014)
    Bec 84 (Aug 2014)
    Aud 99 (Nov 2014)
    Ethics 96

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