Becker has a following question:
Which of the following describes a weakness in accounts payable procedures?
a. The accounts payable system compares the receiving report to the vendor invoice
b. The accounts payable clerk manually verifies arithmetic on the vendor invoice.
c. The accounts payable clerk files invoices and supporting documentation after payment.
d. The accounts payable manager issues purchase orders.
Choice ‘d” is correct.
I understand that D is the answer.But, C doesn’t look right to me. Should the A/P clerk file invoices and supporting doc BEFORE payment??? Someone help!!! Thanks!
A/P clerk files the invoices AFTER payment, the check signers will review the invoice and sign the check, then give back the invoice to the A/P clerk to file.
If the A/P clerk filed the invoice before payment, then the check signer won’t have the invoices to verify while signing the check.
Focus the right answer D (I find C confusing also because I get all caught up in the Treasurer defacing support after signing bla bla bla). If the AP manager was in charge of issuing AND authorizing PO’s he/she could just create them for about anything and misuse that authority.
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